Phoenix Guardians Ltd
Our website address is: https://phoenixguardians.com.
1. Data Applicability
This notice applies to all data subjects whose data is processed and held by Phoenix Guardians Ltd.
The Data Protection Officer (“DPO”) is responsible for ensuring that all potential data subjects have sight of this notice prior to the collection and/or processing of their personal data by Phoenix Guardians Ltd.
All team members of Phoenix Guardians who interact with data subjects are also required to ensure that this notice is brought to the attention of all data subjects, securing their consent for the processing of their personal data.
Phoenix Guardians Ltd will use the personal data collected from you for the following purposes:
i. Service provision to you (this may include working/collaborating with ‘third party organisations’ in this provision),
ii. Research and Evaluations,
iv. Events and Forums,
v. Email mailouts/contact.
You hereby confirm that you are consenting to Phoenix Guardians Ltd use of your personal data for the aforementioned purposes(s) and are granting Phoenix Guardians Ltd permission to carry out those actions and/activities.
You may withdraw your consent at any time by emailing the co-founders of Phoenix Guardians Ltd specifying you wish to withdraw consent of your personal data usage.
4. What is Personal Data?
The EU’s General Data Protection Regulation (“GDPR”) defines “personal data” as:
“any information relating to an identified or identifiable natural person (‘data subject’); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person”.
The GDPR classifies certain data as belonging to “special categories”, as follows:
- Racial origin;
- Ethnic origin;
- Political opinions;
- Religious beliefs;
- Membership to a trade-union;
- Genetic data;
- Biometric data;
- Health data;
- Data concerning a natural person’s sex life;
- Sexual orientation; and
The GDPR requires that consent is provided by the data subject for all types of personal data, including those pertaining to the special categories set out above and otherwise. Consent must be explicitly provided.
When Phoenix Guardians Ltd requests sensitive data from data subjects, it is required to confirm why the information is required and how it will be used.
5. Why does Phoenix Guardians Ltd need to collect and store personal data?
Phoenix Guardians Ltd is committed to ensuring that all personal information collected and processed is appropriate for the stated purpose(s) and shall not constitute an invasion of your privacy. We may share your personal data with third party service providers who we collaborate with to provide you with a service and we shall ensure that they will hold your personal data securely and shall use it only in order to fulfill the service for which we have collaborated to provide. When there is no longer a service need, or the collaboration comes to an end, the third party will dispose of all personal data according to our procedures. We will never share your personal data with third parties until we have received your consent, unless we are required do so by law.
6. How Phoenix Guardians Ltd uses your information
Phoenix Guardians Ltd will process your data (i.e. collect, store and use) according to the requirements of the GDPR (May 25 2018) at all times and shall endeavour to keep your personal data up-to-date, ensuring its accuracy and will not keep it for longer than it is required. In some situations, there are set legal requirements for the length of time that Phoenix Guardians Ltd will retain your personal data but usually Phoenix Guardians Ltd will use its discretion, ensuring that personal data is not kept outside of our usual business requirements.
We shall never be intrusive or invasive of your personal privacy and shall not ask you to provide data that is irrelevant or unnecessary and we will enact strict measures and processes to ensure that the risk of unauthorised access or disclosure of your personal data is minimised as much as possible.
We will only use your personal data for the following purposes:
Service provision to you (this may include working/collaborating with ‘third party organisations’ in this provision), Research and Evaluations, Events and Forums, Email mailouts/contact.
7. Document owner
The Data Processor is the owner of this policy document and must ensure that it is periodically reviewed according to the review requirements contained herein.
The latest version of this policy document dated March 12, 2019 is available to all team members who work alongside or collaboratively with Phoenix Guardians and within it’s values and ethos. This policy document was collated to represent Phoenix Guardians commitment to the importance of its client’s privacy.
Name of Co Founders: N Hassan & M Hassan
Date: March 12, 2019